Accounting Manager - Temp

***Please note that this is a leave replacement role expected to last 6 months.

Accountable for these results:

• Directing, organizing, and preparing the financial reports including monthly closing, account analysis and annual audit preparation.

• Timely and accurate preparation of data for monthly reports and the annual audit

Responsibilities:

1. Ensuring the accuracy of the month-end closing and the opening of the new accounting period

   • Completing a monthly reconciliation of all general ledger accounts with various operational documents, address discrepancies;

   • Analyzing general ledger account details providing explanation for activity or variances with budget or prior periods;

   • Review daily invoice posting for accuracy;

   • Review monthly bank reconciliations bank statements;

   • Process monthly journal entries, such as Off Invoice credits, MCB allowances, and accruals;

   • Reviews and posts monthly transactions from the Company credit card; detail prepared by Senior Operations Accountant

   • Updating monthly management reports (PowerBI and Crystal) and distributing these reports to managers;

   • Preparation, reconciliation, and distribution of monthly business operation reports, including Marketing expenses and profit reports for WEB site, sales manager, and customers

   • Preparation of monthly financial statement and schedules

2. Supervises activities and acts as back-up for an office staff that is responsible for:

   • Entering customer orders into the accounting system;

   • Preparing invoices for products shipped;

   • Responding to inquiries and requests from customers and brokers regarding order status, pricing, and other topics;

   • Responds to inquiries and requests from sales managers regarding products purchased by their customers and items that are selling well; 

   • Processing invoices from vendors presented for payment;

   • Maintaining an accounting control of all expenses submitted by sales managers;

   • Preparing broker commission checks;

   • Maintaining accounting control of all accounts receivable: Investigating and resolving discrepancies; Preparing periodic reports;

3.  Assists with preparation of the annual budget which involves:

   • Projecting operating costs and capital expenditures for the coming year based on reasonable assumptions and past history;

   • Compiling data based on statistical studies and analyses of past years

   • Reviewing and assessing sales forecasts for reasonableness;

   • Reviewing budgetary expenditures from Operations, Marketing and Sales teams;

   • Investigating budget variances to develop explanations and take corrective action, as needed

4. Management and preparation of tax filings the business is responsible to complete.  Federal, state or local jurisdictions relating to sales tax, franchise activities, and/or income.

5. Plans, directs and manages the activities of the IT Systems responsible for:

   • Providing technical assistance to WSI personnel on all matters related to the operation of their computer or communications systems; Installing and servicing computer desktops and laptops; 

   • Maintaining the WSI electronic data interchange (EDI) system to facilitate business transactions;

   • Engaging in various disaster recovery activities to ensure the continuous operation of WSI in the event of natural or man-made disaster.